This document describes the procedures for the assignment,
modification, suspension and annulment of a domain name on the part of
the Registration Authority Italiana (RA).
Where written communication is mentioned here it can also be taken to
mean fax, but not e-mail.
1. Terminology and Elements for Registration
1.1 Provider/Maintainer
The provider/maintainer is the individual who has stipulated a
contract with the RA for the registration on his/her own behalf or on
the behalf of third parties of domain names in the ccTLD "it".
1.2 Letter of Assumption of Responsibility
The letter of assumption of responsibility (AR letter) is the letter
with which the domain name requester assumes full civil and penal
responsibility for the use of the domain name. In the AR letter, besides
the elements specified in article 13.1 of the Naming Rules, and besides the
Maintainer identifier, the following data must be declared, according to the
format given by the RA:
- for companies:
1. Chamber of Commerce registration number or Company Registry registration
number, when required by law;
2. VAT number
3. name and surname of legal representative
4. public office company address.
- for individual firms:
1. VAT number.
- for freelance professionals:
1. VAT number, where required by law;
2. The date and number of registration to the relevant Registry, if
such Registry exists.
- for public bodies:
1. the entitlement of the requester to represent the body;
2. details of the measures whereby the body was constituted, where
possible;
3. the fiscal code or VAT number, where possible;
4. (for Italian public bodies) if the public body is subject to AIPA
rules or not.
- for associations:
1. constitution date;
2. date and number of registration where required by law;
3. name and surname or legal representative;
4. fiscal code of VAT number where required.
- for individuals:
1. name and surname;
2. date and place of birth;
3. domestic address;
4. unique identifier (for Italy the fiscal code) and European Union
country which issued it.
The AR letter, signed by the requester, must be forwarded directly or
via one's provider/maintainer to the RA at the following address:
Registration Authority Italiana
Network Information Center
c/o Istituto IIT del CNR
Via Giuseppe Moruzzi, 1
I-56124 Pisa
Tel: +39 050 3139811
Fax: +39 050 542420
The AR letter can also be sent by the requester or his/her provider
maintainer by fax.
1.3 Domain name registration form
The domain name registration form contains the information which will
be memorised in the Register of Assigned Names (RAN) for public
access. The form must be compiled by the provider/maintainer according
to the example furnished by the RA and must be sent by the
provider/maintainer by e-mail to the RA at the following address:
domain@nic.it
or in X.400 syntax
S=domain; P=nic; A=GARR; C=it;
The provider/maintainer is the guarantor of the correctness of the
information furnished in the form on behalf of the requester.
The provider/maintainer is entrusted with the task of obtaining, via
the RIPE database server (address: auto-dbm@ripe.net), the identifiers
(NIC-HDL) of all of the individuals nominated in the registration
form. NIC-HDLs obtained with Arin, Internic and Apnic are also
considered valid.
1.4 Activation of the Internet or DSA nameserver
In the case of domain name registration in IPS format, or in ISO/ISEC
10021 format with the relative IPS format translation rule, the
requester or his/her provider/maintainer must activate at least two
authoritative nameservers, one primary and the other secondary, for
the new domain name. The following conditions must be satisfied:
the nameservers specified in the form must be at least two in number
and must correspond exactly to those configured for the domain name;
the IP addresses of the nameservers specified in the form must
correspond to those actually used by them in reality;
the first nameserver specified in the form must be the same as that
indicated in the SOA record of the domain name;
a CNAME must not be associated with the domain name;
the name of the nameserver specified in the SOA record must not be a
CNAME;
the names of the authoritative nameservers for the domain name must
not be CNAMEs;
at least one MX or A record must exist for the domain name;
where an MX record is present it must not have an associated CNAME
the nameservers, when interrogated, must not furnish the following
responses:
not responding
not reachable
not running
non-existent domain
Host not found
server failure
Query failed
If dns2.nic.it appears on the form (a service of secondary nameserver
being thus requested), the IP address specified for this nameserver
must be exact. Also, in this case:
the "refresh period" must not be less than 86400
the "retry interval" must not be less than 1800
the "expire time" must not be less than 604800
All the nameservers indicated in the form must be authoritative for
the domain name (with the exception of the nameserver where the
secondary nameserver serivce is optionally provided bu the RA, which is
automatically configured upon completed registration).
The reference documents for checks (aforementioned) are RFC974,
RFC1034 and RFC1912.
Where a domain name in format ITU X.500 is registered, the requester
or his/her
provider/maintainer must activate at least one Directory System Agent
(DSA) for the new domain name.
2. Assignment of a new domain name
2.1 Registration procedure
The registration procedure involves the following steps:
1. Send, by the registrant or by the provider/maintainer, an AR letter to
the RA, according to the specifications given in 1.2,
2. Send, by the provider/maintainer, the registration form to the RA,
according to the specifications given in 1.3, provided that the
primary and secondary nameservers have been configured, as specified
in 1.4
All of the forms, the AR letters and the requests forwarded to the RA
must be formulated in Italian language.
The registration procedure is considered active from the moment in
which the RA receives the AR letter, also potentially via fax,
correctly compiled and signed. The order of precedence with which the
registration requests are dealt with is based upon the chronological
order in which AR letters are received.
Provided that the precedence order is established by the arrival of the AR
letter, the RA will retain and consider as valid a form received up to a
maximum of 10 days before the corresponding AR letter is received, but it
will not process the form until the corresponding AR letter is accepted.
Within 10 working days form the activation of the registration
procedure, the provider/maintainer must complete the documentation
relative to the registration for the RA. Otherwise, the registration
procedure fails, the request is annulled and the provider/maintainer
which forwarded the domain name registration request is informed of
the failure of the registration procedure.
2.2 Formal and technical registration checks
Once in possession of the AR letter and the Registration Form, the RA
begins the formal and technical registration checks indicated below.
If there are syntactical, semantic or technical problems the RA
communicates this to the provider/maintainer within 10 working days
from the beginning of the said checks, giving the provider/maintainer
a period of 10 working days to solve the problems. Where these
problems are not resolved within the specified period, the
registration request is annulled and the provider/maintainer is
informed of the failure of the registration procedure.
2.2.1 Checks on the requested name
The domain name requested is compared to all other domain names within
the RAN and with those domains for which registration procedure is
active. The registration request is automatically rejected if one of
the following conditions is encountered:
the requested domain name is a duplicate in IPS syntax; or
the requested domain name is a duplicate in the ISO/IEC 10021 and the
value of the ADMD field
is different from "0"; or
the domain name requested is a duplicate in ITU X.500 syntax.
2.2.2 Documentation congruence checks
The RA checks that the AR letter and the Registration Form are
congruent, i.e. that:
the individual given on the form as "admin-c" is the same as the
signatory of the AR letter
the provider/maintainer specified in the AR letter is the same as that
which forwarded the electronic form.
2.2.3 Registration form checks
The syntactical correctness of the form is checked by the RA
(eventually via automatic procedure) which informs the sender via e-
mail if the form is correct or whether compilation errors have been
made. Where errors have been made, they must be corrected and the form
reforwarded until the operation is successful.
Once the syntactic check has been passed, the RA checks that each
individual to whom reference is made on the registration form has a
"person" entry for his/her identification. This entry must be made in
one of the following forms:
in the registration form, if the individual is new or the data
contained in an existing entry is being updated;
in the RA database, if the registration of the entry relative to the
person was compiled previously.
The RA also checks that an e-mail address for the postmaster of the
domain name has been inserted (mandatory).
2.2.4 Checks on the correct configuration of the nameservers
The correct configuration of the nameservers, according to the
specifications given in article 1.4, is checked by the RA (eventually
via automatic procedure) which informs the sender via e-mail if the
configuration is correct or whether errors have been made in the
configuration of the authoritative nameservers for the requested
domain name. The provider/maintainer must verify that this
communication has been received. Where errors have been made, they
must be corrected and the form reforwarded until the operation is
successful.
2.3 Successful conclusion of the registration procedures
If all of the formal and technical checks are passed, the RA ensures
that:
the authoritative delegates for the new domain name are correctly
inserted in the relevant nameservers or in the operational tables
necessary to the correct use of the same;
all of the other necessary registration techniques for the operation
of services relative to the new domain name are activated.
In particular the e-mail address given in the "postmaster:" field of
the registration form must be included in the distribution list
containing all of the postmasters of domains under the ccTLD.it.
At this point the RA ensures that the new domain name is entered in
the RAN and sends the provider/maintainer a confirmation of the
completed registration.
2.4 Rejection of the request
The domain name assignment request is rejected where:
a) a registration procedure for the requested domain name is already
active;
b) the formal and technical checks on the registration documents give
a negative outcome and the provider/maintainer fails to furnish the
requested corrections within 10 days;
c) the documentation is not sent within 10 days of the reception of
the AR letter;
d) the provider/maintaner is defaulting with the RA.
The provider/maintainer which forwarded the domain name registration
request is informed via e-mail of the failure of the registration
procedure.
3. Annulment of an assigned domain name
The procedures for the annulment of a previously assigned domain name
are given here.
Such procedures are followed where:
1. the assignee requests that his/her domain name be changed or
renounces the domain name;
2. the domain is passed into NO-PROVIDER-MNT;
3. One of the cases laid down in articles 11.2 and 11.3 of the naming
rules which determine the annulment of an assigned domain name comes
about.
In the first instance the annulment request is presented by the
assignee of the domain name; in the second instance it is forwarded by
the provider/maintainer; in the third instance the RA proceeds
officially.
3.1 Renunciation of change of domain name on the part of the assignee
The assignee of a domain name may renounce it by forwarding a letter
expressing this wish to the RA. The request must be accompanied by
appropriate documentation proving the legitimacy of the underwriter of
the request.
At the end of the eventual period of maintenance of the domain name
according to article 11.1 of the naming rules, or immediately, where
such a request is absent, the RA removes the authoritative delegates
for the domain name from the nameservers or DSA; it cancels all of the
other technical registrations necessary to the operation of the
relative services and cancels the name from the RAN, informing the
relevant provider/maintainer of the completed cancellation of the
registration.
3.2 Annulment of a domain name no longer maintained by the
provider/maintainer
A domain name status is changed into NO-PROVIDER-MNT in the following cases:
- when the RA receives a writtem coommunication from the
provider/maintainer where he/she declares explicitly that he
will not maintain that domain any more;
- when a provider/maintainer does not have an active contract
with the RA any more.
In the domain name registration contained in the RAN the RA
substitutes the value provided in the "mnt-by:" field with NO-
PROVIDER-MNT and sends the assignee a letter by registered post
informing him/her of the transferral of the domain name into the state
of NO-PROVIDER-MNT.
Where three months pass in the absence of further communications from
the assignee in relation to the registration in question, the RA the
RA removes the authoritative delegates for the domain name from the
nameservers or DSA; it cancels all of the other technical
registrations necessary to the operation of the relative services and
cancels the name from the RAN, informing the relevant
provider/maintainer of the completed cancellation of the registration.
3.3 Annulment by the RA
Where annulment of the assignment of a domain name is put into effect
officially or following arbitration sentence or decision, the RA
removes the authoritative delegates for the domain name from the
nameservers or DSA; it cancels all of the other technical
registrations necessary to the operation of the relative services and
cancels the name from the RAN, informing the relevant
provider/maintainer of the completed cancellation of the registration.
The RA also informs the assignee of the name removed and informs the
provider/maintainer of the completed official removal of the domain
name, specifying the reasons behind the annulment and enclosing all
relevant documentation.
4. Suspension of an assigned domain name
The procedures for the suspension of a domain name are given here.
The suspension procedure of a domain name is put into effect where:
1. order of suspension on the part of judicial authorities or
arbitration body (for which see article 15.5 of the naming rules) is
issued;
2. suspension request is made on the part of the assignee according to
the substance of article 12.2 of the naming rules;
3. when the conditions given in the naming rules art. 12.3 are fulfiled.
In the first instance the suspension request must be made to the RA by
whomsoever is legally occupied with the matter or by the arbitration
body. In the latter case the suspension request is presented via
written communication from the assignee of the domain name.
In both cases he RA removes the authoritative delegates for the domain
name from the nameservers or DSA; it cancels all of the other
technical registrations necessary to the operation of the relative
services. The RA also adds the field 'SOSPESO/SUSPENDED" to the RAN
registration.
4.1 Reactivation of a suspended domain name
To reactivate a suspended domain name the RA ensures the reinsertion
of the authoritative delegates of the domain name in the nameservers
or DSA and the reinsertion of all of the other technical registrations
necessary for the operation of relative services. The RA must also
carry out the technical checks on the correct configuration of the
nameservers or DSA, as set down for the activation of a new domain
name. The RA also removes the field "SOSPESO/SUSPENDED" from the RAN
registration.
At the end of the procedure the RA informs the assignee of the domain
name and his/her provider/maintainer of the reactivation of the domain
name.
5. Modification of a domain name registration
The procedures for the modification of a domain name registration are
given here. "Modification" is taken to mean the variation of some of
the information contained in the registration, though the domain name
values in the syntaxes IPS, ISO/IEC 10021 or ITU X.500 and the subject
using the domain name remain unvaried.
In the instance of the modification of the domain name or of the
assignee, the cancellation of the previous domain name and the
registration of a new domain name according to the procedures
described in articles 2 and 3 must be put into effect.
5.1 Simple modification of the registration
Where the modification does not lead to a change of
provider/maintainer, the procedures described in articles 2.1, 2.2.2,
2.2.3, 2.2.4, 2.3 and 2.4 are applied. A new AR letter is only
necessary where it is intended to vary the admin-c of the domain.
5.2 Change of provider/maintainer
The assignee of the domain name sends written declaration to the RA of
the change of maintainer/provider. This declaration must be signed by
the individual given as admin-c in the registration form or by an
individual with the power of legal representative of the subject using
the domain name; the declaration must contain indications of the past
and future provider/maintainer.
The RA modifies the RAN registration of the domain name by inserting
the value CHANGING-MNT in the "mnt-by" field; this identifies those
domain names in the process of changing provider/maintainer.
The RA, via e-mail, informs each provider/maintainer involved in the
operation of the beginning of the procedure to change
provider/maintainer. The RA also invites the new provider/maintainer
to send the new registration form for the domain name in question,
updating all data, by e-mail.
At this point the check procedures described in articles 2.2.2, 2.2.3
e 2.2.4. are followed. In addition, the RA checks that the previous
provider/maintainer has removed the previous delegates. If this is not
put into effect BY THE PREVIOUS provider/maintainer then it will
therewith be prevented from registering further domain names.
5.2.1 Modification of the delegation
If all of the checks are passed, the RA ensures that the authoritative
delegates for the domain name are correctly inserted into the
nameservers or DSA and that all of the operation tables necessary o
the correct use of the domain name are modified along with the other
technical registrations necessary for the operation of services
relative to the domain name.
The RA forwards a communication via e-mail to both of the
provider/maintainers concerned regarding the completed change of
delegation. The RA also requests the previous provider/maintainer to
remove the delegates from the precious authoritative nameservers. It
is thus the task of the previous provider/maintainer to remove the
delegates from the previous authoritative nameservers of the domain,
managed directly or indirectly, and to send confirmation of this to
the RA. If this is not put into effect BY THE PREVIOUS
provider/maintainer then it will therewith be prevented from
registering further domain names.
5.3 Rejection of the request
If eventual technical problems are not resolved by the new
provider/maintainer of the assignee of the domain name within 10
working days from the notification of such problems on the part of the
RA, the modification request is annulled and the requester is informed
of the failure of the procedure to change provider/maintainer. The
domain in thus reassigned to the previous provider/maintainer.
6. Change of a domain name assignee
6.1. Transfer upon agreement of the parties
In the event of a domain name transfer upon agreement of the parties,
the transferee has to send to the Registration Authority a written
statement signed jointly by the transferor and the transferee, and at
the same time a new letter AR.
When the RA receives the electronic form from the maintainer of the
transferee, the Registration Authority carries on the assignation of
the domain name according to art. 9 of the naming rules.
In case of irregularities within the letter or the electronic form,
the RA informs the provider/maintainer of the transferee and suspends
the assignation of that domain name until everything has been sorted
out.
The transfer action shall in any case be concluded within 10 days
from the activation of transfer procedure or from the last irregularities
in the AR letter or in the electronic form signalled to the provider/maintainer
of the transferor. If the action is not completed within the period given
above, the transfer is cancelled, and the domain name is assigned again to
the transferor.
6.2 Transfer of a domain name at the end of a reassignment procedure
At the end of a reassignment procedure, the new assignee of a domain
name has to send to the Registration Authority the letter of
assumption of responsibility for the assigned domain name and the
related electronic form through his/her provider/maintainer. After
having received this documentation, the RA carries on the assignation
of the domain name according to art. 9 of the naming rules.
The transfer action shall in any case be concluded within 30 days
from the notification by the procedure adminitstrato to the RA of the domain
name riassegnement decision. If the action is not completed within
the period given above, the transfer is cancelled, and the domain name can
be assigned by the RA to anybody requesting it.
6.3 Universal or specific "mortis causa" successions.
In the event of a universal "mortis causa" succession, the assignee
has to send to the Registration Authority his/her identification
data, as well as the death certificate of the former assignee and a
statement proving that the assignee is her/his sole heir.
In the event of a specific "mortis causa" succession, the assignee
has to send to the Registration Authority his/her identification
data, as well as the death certificate of the former assignee and a
copy of the disposition through which he/she succeeded the deceased
on the domain name title.
Furthermore, the "mortis causa" heir has to send to the Registration
Authority a new AR letter and a new electronic form with his/her data
through his/her provider/maintainer. Once the RA has received the above
mentioned documentation, it carries on the modification of the domain name
registration according to art. 9 of the naming rules.
The transfer action shall in any case be concluded within 10 days
from the activation of transfer procedure or from the last irregularities
in the AR letter or in the electronic form signalled to the provider/maintainer
of the heir. If the action is not completed within the period given
above, the transfer is cancelled, and the domain name is cancelled.
6.4 Company or company branch transfer
In the event of a company or company branch transfer, the
Registration Authority carries on the modification of a domain name
assignee when it receives a joint statement signed by the transferor
and the transferee, that contains the identification data of the
transferee and, in case of a company or entrepreneurs as for art.
2195 of the Italian civil code, the data concerning the act and its
registration.
Furthermore, the transferee has to send to the Registration Authority
a new AR letter and a new electronic form with his/her data through his/her
provider/maintainer. Once the RA has received the above mentioned
documentation, it carries on the modification of the domain name
registration according to art. 9 of the naming rules.
The transfer action shall in any case be concluded within 10 days
from the activation of transfer procedure or from the last irregularities
in the AR letter or in the electronic form signalled to the provider/maintainer
of the transferor. If the action is not completed within the period given
above, the transfer is cancelled, and the domain name is assigned again to
the transferor.
6.5 Company transformation, Company merging or Incorporation
In case of company transformation, merging or incorporation, the RA shall
receive from the requesting company an adequate declaration and a new AR
letter from the company legal representative.
Furthermore, the requesting party shall send to the RA through its
provider/maintainer a new electronic form containing its data.
Once the RA has received the above mentioned documentation, it carries on the
modification of the domain name registration according to art. 9 of the
naming rules.
The transfer action shall in any case be concluded within 10 working days
from the activation of transfer procedure or from the last irregularities
in the AR letter or in the electronic form signalled to the provider/maintainer
of the new assignee. If the action is not completed within the period given
above, the transfer is cancelled, and the domain name is restored in its
previous state.
7. Checkable documentation
At any time the RA may request the following documents:
original of the letter of assumption of responsibility, where a copy
of the same has been sent or was sent by fax;
for private companies, chamber's survey and/or certificate of
registration with the Chamber of Commerce in process as requested by
law, and a copy of the document of VAT number attribution;
for individual firms, a copy of the document of VAT number
attribution;
for freelance professionals, a copy of the document of VAT number
attribution where required by law and certificate of registration with
a professional register if existing;
for public bodies, document attesting to the title of the requester to
represent the body (also via self-certification), copy of the
administrative measure with which the body was instituted (if
possible), copy of the document of VAT number attribution or fiscal
code;
for associations, the constitutional act and/or statute;
for individuals, a copy of the identity document and a copy of the
document with unique identifier (for Italy the fiscal code).
Where this includes documentation in foreign languages, an official
translation in Italian must be appended.
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